Committee Positions

Committee Positions

A club can not operate without a functioning committee
A Committee is a representative of its voted members managing and making decisions in the best interest of Ellenbrook United F.C.’s existence, its future longevity and vested members.
It’s not an easy job but a rewarding one that will also provide valuable experience and knowledge you will take in other parts of work and life.
  • Be part of something great and put your stake in the future of your club!
  • Be that person that has taken the club further forward!
  • Be that person with the fresh ideas and EUFC passion!

Click Here To Nominate For A Role In The EUFC Committee

Most of these roles can be done by multiple people; it’s a matter of getting together and getting things done. Some roles require effort at the beginning of the season and at the end with little effort in between.

Please review the list of positions we require filled each year.
Scroll through for each individual role and responsability

Executive Committee

    • President

    • Vice President

    • Secretary

    • Treasurer

    • Registrar

    • Executive Co-ordinator

    • Technical Operations Manager

    • General Executive Committee Member

    • General Executive Committee Member

Management Committee

  • First Aid Co-ordinator

  • Uniforms Co-ordinator

  • Equipment Co-ordinator

  • Merchandise Co-ordinator

  • Tiny Tekkers Co-ordinator

  • Web Master

  • Constitution Manager

  • Grounds Manager

  • Media Manager

  • Fundraising Co-ordinator

  • Events Co-ordinator

  • Sponsorship and Grants Manager

  • NPL Operations Manager

  • Masters Football Co-ordinator

Executive Committee

The Executive Committee is responsible for the club as a whole overseeing the individual committee member’s respective areas. The executive committee passes motions and votes on club business ensuring club direction is continuity is adhered to. The Executive committee is responsible as a whole for the club financial situation and club progress at large, representing its members, constituents and partners.

It is expected from all executive committee members to be involved in all club activities.

President

  • Oversee the operation of the club.
  • Represent Ellenbrook United and its members
  • Chair all committee meetings and ensure the integrity of the club structure and direction of the club as planned by the committee and members.
  • Ensure the running of the club is in accordance to the constitution and all decisions made are in the best interest of Ellenbrook United F.C. and its members.
  • With the treasurer ensure the club is operating financially and club expenses are benefiting club members.
  • Votes on motions and proposals submitted to executive committee

Vice President

  • In conjunction with the President to oversee the operation of the club and assist in the roles and responsibility of Club President
  • In the absence of club president take up the role and responsibility of President
  • Votes on motions and proposals submitted to executive committee

Secretary

  • Responsible for the schedule and organising of committee and club meetings
  • Responsible for the accurate minuting and distribution of Committee Meeting Minutes
  • Responsible for the inbound and outbound club communication
  • Is the primary contact point for communications with other clubs and affiliates
  • Votes on motions and proposals submitted to executive committee

Treasurer

  • Responsible or day to day financial transactions of the club incoming and outgoing expenses
  • Responsible for club accounting
  • Reporting back to committee and club members the financial position of the club
  • General financial control of club finance and assets
  • Ensure club expenses are in accordance with the constitution
  • Ensuring membership dues are paid
  • Votes on motions and proposals submitted to executive committee

Registrar

  • Responsible for the procedure and management of club memberships
  • Responsible for Club Member Registrations, online system and other registrations methods adopted by the club
  • Ensure playing members are listed in the correct team list
  • Ensure required member Photo ID and membership cards are completed
  • Communicate with coaches and coordinators with updates of team list and ID cards ensuring correct information and player details available to teams prior to game day
  • Assist members with registration queries
  • Responsible for the acceptance of paid members
  • Votes on motions and proposals submitted to executive committee

    Executive Co-ordinator

    • Responsible for all squad co-ordinators ensuring they have ready access to club information relevant to the tasks and responsibilities of a team coordinator
    • Responsible for the distribution of referee payments to the coordinators prior to game day
    • Responsible for the content and distribution of coordinators information booklet
    • Ensure coordinators have match day cards and ensure coordinators are informed on how to complete the form and submit the forms back to the club
    • Ensure the team coordinators are performing as expected by the club
    • The Executive Coordinator is the conduit between coordinators and committee
    • The Executive Coordinator is the first port of call for team coordinators
    • Votes on motions and proposals submitted to executive committee

    Technical Operations Manager

    • Responsible for installing & maintaining the technical department team and working with them to achieve goals & objectives set by the executive committee.
    • Is the direct link between the technical department and executive committee
    • Responsible in ensuring scheduled team training timetables and training areas
    • Responsible for ensuring the executive committee are aware of footballing matters and keeps the executive committee up to date on technical department meetings.
    • Maintains high standards towards coach’s delivery and technical expectations.
    • Responsible for sign off on entry of teams and club into competitions such as Cups and invitational tournaments.
    • Responsible for sign off on all off-season, preseason and season friendly bookings.
    • Has authority on coaching delivery success and implementation.
    • It is expected for the Technical Operations Manager to be present at various training sessions and games on a regular basis.
    • Votes on motions and proposals submitted to executive committee.

    General Executive Committee Member(s)

    • Open role within the executive committee, with and expectation to be involved in all club duties required by an executive committee member
    • Be involved in all Club initiatives
    • Be in a position with a view to take a named office in the following year
    • Represent the club and the executive committee
    • Votes on motions and proposals submitted to executive committee

    Management Committee / Committee Positions

    Management and standard committee positions are responsible for their elected role/duty in the club. These duties do not need to be done by one person, it is encouraged that more than one person takes on the required role

    Management Committee / Committee persons report back to the president, or direct executive committee member depending on the role and instruction.

    ALL THESE ROLES CAN BE DONE BY MORE THAN 1 PERSON

    MANY HANDS MAKE LIGHT WORK!

    First Aid Co-ordinator

    This role can be taken up by more than one person

    • Responsible for the allocation of first aid kits to teams
    • Responsible for the first aid equipment in the club room
    • Responsible for the adequate replenishment of first aid equipment and consumables for team first aid equipment
    • Responsible for the coordination of first aid education sessions for coaches and coordinators
    • Assist and have input on club accident prevention, player health and safety

    Uniform Co-ordinator

    THIS ROLE IS REQURIED AT THE BEGINNING AND END OF SEASON WITH LITTLE EFFORT BETWEEN

    This role can be taken up by more than one person

    • Responsible for the issuing of team/player uniforms (shirts, shorts, socks etc) at the beginning of the season.
    • Coordinate with team representative for the collection of team uniform at the end of the season
    • Replace uniforms as and when required throughout the season (eg. Lost or damaged shirts etc)

    Equipment Co-ordinator

    THIS ROLE IS REQURIED AT THE BEGINNING AND END OF SEASON WITH LITTLE EFFORT BETWEEN

    This role can be taken up by more than one person

    • Responsible for the issuing of team equipment (eg. Balls, Markers, Goals etc) beginning of the season.
    • Coordinate with team representative for the collection of equipment at the end of the season
    • Replace equipment as and when required throughout the season (eg. Lost or damaged equipment etc)
    • Ensure equipment room adequately stocked, tidy and organised with training and game day equipment
    • Ensure equipment is looked after and administered appropriately by the members. The equipment room and storage is the responsibility of the Equipment Manager

    Merchandise Coordinator

    This role can be taken up by more than one person

    • Responsible for club merchandise inventory, sales and supply
    • Responsible for the online club store and store at club rooms
    • Merchandise is a mechanism for generating club income and funds therefore Coordinator is responsible for the tracking of merchandise profit and loss in conjunction with the treasurer
    • Merchandise Coordinator reports back to the executive committee on club store progress

      Web Master

      • Responsible for the day to day maintenance and information on the club website
      • Ensure club newsletters and information in available for the Website
      • Assist with the online store access and any other online/web requirements needed by the club
      • Maintain club email adresses

      Tiny Tekkers Co-ordinator

      • Proactively engage in the promotion of the Tiny Tekkers program
      • Organises the Tiny Tekkers schedule
      • Liaise with the club registrar on Tiny Tekker membership
      • Liaise with the Tiny Tekkers coaching team
      • Communication with the Tiny Tekkers parent group
      • Ensure availability of Tiny Tekkers uniform/apparel
      • Report to the Technical Operations Manager.

      Constitutions Manager

      • Responsible for the update and accuracy of the Clubs constitution
      • Ensures the clubs activities are in accordance with the club constitution
      • Consult the executive committee on constitution matters

      Grounds Manager

      This role can be taken up by more than one person

      • In conjunction with the equipment manager the grounds person is responsible for the grounds condition and amenities of the clubroom and playing area.
      • Ensure goals, nets, flags are available and in working order
      • Game schedules are coordinated
      • Available and coordinate major events such as finals and night series games etc.

      Media Manager

      This role can be taken up by more than one person

      • Responsible for all media communications, including press release to members and community through Newsletters, advertising, e-communications/social media, web site and news articles.
      • Proactive in marketing and promoting the EUFC brand.
      • Initiate thought ideas and implement them into projects for brand awareness to drive membership, sponsorship and advocacy.

      Sponsorship and Grants Manager

      This role can be taken up by more than one person

      • To drive an avenue of fund generation through sponsorship and endorsements
      • Manage existing and new sponsorship opportunities
      • Manage the sponsor and partner relationships
      • Proactively drive and create sponsorship packages and unique sponsorship deals
      • Report to President & Treasurer on Sponsorship deals and engagement
      • Proactively pursue eligible grants within government agencies and private sector

      Fundraising Co-ordinator

      This role can be taken up by more than one person

      • To drive an avenue of fund generation through fundraising initiatives
      • Manage the fundraising programs ensuring maximum return for effort
      • Encourage members to take part in the fundraising initiatives
      • Report to the committee on initiatives and results

      Events Co-ordinator

      This role can be taken up by more than one person

      The club will have several events it wishes to run which requires an event coordinator to preside and manage the event.

      • Responsible for organising the event
      • Responsible for the event budget
      • Responsible for the event form concept to completion
      • Report and work with the executive committee
      • Events a mechanism for generating club income and funds therefore the events coordinator is responsible for the tracking profit and loss of fundraising schemes in conjunction with the treasurer

      NPL Operations Manager

      • Responsible for the coordination and communications of NPL Business
      • Liaise with squads, committee, and Football West
      • Support coaches and NPL Staff
      • Arrange, communicate and function of NPL trials
      • Assisting the NPL TD and working with the Executive Committee on NPL matters.
      • Ensuring the club NPL compliances are met.

      Masters Football Co-ordinator

      • Responsible for the coordination and communications for the maters football squads
      • Liaise with the club registrar on Masters membership

      Click Here To Nominate For A Role In The EUFC Committee